Employment Services

Web Time Entry (WTE), which is accessed through OnePort, is the online timesheet reporting system used by hourly rate employees and their supervisors. WTE allows employees to record time worked on a daily basis. Supervisors can monitor the progress of online timesheets as well as review timesheet history. Payroll is processed at the end of each bi-weekly pay period for all approved WTE online timesheets for that pay period.

Student employees are responsible for entering hours worked during each bi-weekly pay period through the WTE online timesheet system. Employees must access (open) and submit their WTE timesheet prior to midnight on the last day of the bi-weekly period, otherwise, they will be locked out of their timesheet. Refer to the Bi-Weekly Payroll Calendar page for pay periods, deadlines, and pay dates.

This PDF provides detailed navigation instructions for OnePort login, entering hours worked, and submitting the WTE online timesheet.

Student employees who are paid a flat rate for a job or project are paid on the same bi-weekly schedule as an hourly rate job. Flat rate payments can be paid as a single payment during a single pay period or as a total payment split equally across a specified number of consecutive pay periods. Student Employees who are receiving a stipend or flat rate payment do not need to record time worked through Web Time Entry (WTE).

If a student employee fails to submit their online timesheet by the deadline or fails to record all hours worked, they must complete a Late Timesheet Form. Note: Only record work hours not approved in OnePort on the late timesheet. Late timesheets will be processed in the pay period in which they are received.

Supervisors are responsible for approving all student employees’ WTE online timesheets by 5 PM on the Tuesday after the pay period ends. Directions on how to approve timesheets are linked below. Additionally, supervisors are required to set up one or more timesheet proxies who can approve timesheets in their absence. Directions on how to add or act as a proxy are below.

• Web Time Entry Instructions for Supervisors
• How to add a proxy
• How to act as proxy

Remember, the timesheet is a legal document. When reviewing a student’s timesheet, please check the following:

• Both the days and hours that the student employee reports as being worked must be accurate
• As of December 2018, all student timesheets will be set up as “time in, time out” in OnePort. This means that the student employee will select their work start time and end time from a drop-down menu in their WTE Timesheet.
• Pay attention to university holidays! If a student records that they worked that day, the information might not be correct.

A parent agency is the state department, agency, or institution having control over the services of the employee, and from which the employee receiveds his/her regular pay check.

A borrowing agency is the state department, agency, or institution seeking on a temporary or part-time basis the services of an employee of another state agency.

Individuals currently employed by another state agency cannot be paid directly by UNC Asheville.

A Dual Employment form must be submitted to the Finance Department. An Accounts Payable check will remitted to the employee’s parent agency. The employee will be paid by the parent agency following the receipt of payment from UNC Asheville.

Please go to the Forms page for the Dual Employment Form.

The borrowing agency must fill out a Dual Employment form and remit payment to UNC Asheville.  After receipt of payment and approval of the Dual Employment form by the UNC Asheville Budget Manager, the employee will receive payment for their dual employment in the next scheduled pay cycle.

UNC Asheville employees do not receive any retirement benefits on dual employment.

A Temporary Employment Authorization Form (TEA) must be completed by the hiring department, signed by the appropriate authorities, and submitted to the Temporary Employment Coordinator in the Human Resources Department (217 Phillips Hall) prior to hiring temporary employees. A Temporary Employment Authorization Form must be on file for all temporary employees. The TEA form can be found on the Forms page.

Temporary Hourly Employees are paid on a bi-weekly pay schedule. Visit the Bi-Weekly Payroll Calendar page for further information.

1. Temporary employees must enter their time worked electronically on their Web Time Entry online time sheet on a bi-weekly schedule.
2. Temporary employees must submit their electronic online time sheet to their supervisor before midnight Sunday the last day of the bi-weekly pay cycle.
3. If deadlines are missed, the temporary employee must fill out a Late Time Sheet Form.

Supervisors of hourly employees are responsible for approving their employees time sheets by the approvers deadline which is outlined on the Bi-weekly Calendar. Supervisors are strongly encouraged to set up one or more Proxies who can approve Web time sheets in their absence. See the PowerPoint below for detailed instructions on how navigate and approve Web Time Sheets as well as how to set up Proxies.

Supervisor Instructions On Web Time Sheet Navigation

A Temporary Employment Authorization Form (TEA) must be completed by the hiring department, signed by the appropriate authorities, and submitted to the Temporary Employment Coordinator in the Human Resources Department (217 Phillips Hall) prior to hiring temporary flat rate employees. A Temporary Employment Authorization form must be on file for all temporary employees. The TEA form can be found on the Forms page.

Temporary employees with flat rate positions are paid on the last working day of the month. The only exception is in December when the pay day is earlier in the month.

A Payroll Request Form is required when a flat rate temporary employee is paid on an intermittent schedule. Please check with the Temporary Employment Coordinator in the Human Resources Department (217 Phillips Hall) for further information. The Payroll Request Form can be found on the Forms page.