Policy and Forms

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UNC Asheville Policy and Forms

This page serves as a centralized resource for employment-related policies, forms, and guidance at UNC Asheville. These policies support fair, consistent practices and ensure compliance with university, state, and UNC System standards. For a complete list and full text of university policies, visit UNCA Policies + Compliance, the central repository for UNC Asheville campus-wide policies.

Policies are organized by topic and employee group to help employees, supervisors, and campus partners quickly find relevant information. Each entry includes a brief overview and links to related procedures or forms.

For questions or assistance interpreting a policy, contact the Office of Human Resources at hr@unca.edu or 828-251-6605.

Policy Updates and Revisions

The Office of Human Resources is currently reviewing and updating existing policies to ensure they are clear, current, and aligned with university practices and applicable regulations.

Policies are drafted, reviewed, and approved in accordance with UNC System standards and UNC Asheville governance. All policy revisions going forward will be posted with effective dates and periodic updates will be communicated. Employees are encouraged to review relevant policies regularly and contact the Office of Human Resources if clarification or assistance is needed.

Policy Interpretation and Conflicts 

In cases where UNC Asheville policy language differs from UNC System or state policy, the governing authority resides with the State or UNC System policy unless explicitly noted otherwise in official campus documentation.

Policies by Topic

Adverse Weather and Emergency Event(s) Policies

Guidance on University operational conditions, reporting expectations, and leave or timekeeping during weather or emergency events.

Emergency Contacts and Wellness Checks

Information about updating emergency contact information and the University’s process for conducting wellness checks when health or safety concerns arise.

To apply or workplace accommodations under the Americans with Disabilities Act (ADA), please contact Assistant Vice Chancellor Heather L. Lindkvist in the Office for Institutional Integrity & Access to begin the interactive process. You may email her at oiia@unca.edu, call (828) 232-5658, or stop by Highsmith Union 116.

Information on employee compensation practices, including salary schedules, position compensation guidelines, and policies related to overtime and compensatory time.

Learn More

Credible service is prior employment that may be recognized for purposes such as leave accrual, longevity, or retirement benefits. Review the policy linked below to understand what types of previous service may qualify, how it is verified, and how it applies to your employment at the University.

Read The Policy

For information regarding the University’s Code of Conduct, conflict of interest guidelines, and disciplinary processes, please visit the Employee Grievances page. There you will find guidance on workplace expectations, applicable policies, and available processes for addressing concerns.

Learn More

Information about academic assistance and tuition waiver benefits available to employees, including eligibility, reimbursement guidelines, and application procedures.

For more detailed information review the content on the Work/Life Programs page under On-Campus Benefits.

Hiring Procedures and Postings
Guidance on the University’s hiring process, including recruitment procedures, job postings, and required steps for filling positions both permanent (SHRA and EHRA) and Temporary.

Manager Resources

Position Classification and Reclassification
Information about how positions are classified, reviewed, and reclassified to ensure roles align with University job classifications and responsibilities.

External Professional Activities for Pay

Employees must disclose certain external activities that may create a potential conflict of interest or commitment, including external professional activities for pay and situations involving nepotism. This form is used to report such activities so they can be reviewed by the appropriate supervisor and, when necessary, a management plan can be developed to ensure compliance with University and state requirements. The information collected is maintained as a confidential personnel record in accordance with North Carolina law. Use the link below to access the disclosure form and instructions.

Learn More

Secondary Employment

SHRA employees who work full-time at the University must ensure that their primary employment responsibilities remain their first priority. Before engaging in any secondary employment, employees must obtain approval from their supervisor and division head to confirm that the outside work does not create a conflict of interest or negatively impact their ability to perform their university duties. Approval may be withdrawn if the secondary employment is found to interfere with the employee’s responsibilities or create a conflict with their role at the University. Review the document below for full guidance and requirements related to secondary employment.

Learn More

Supplemental Assignment Authorization

Supplemental assignments are additional duties performed outside an employee’s primary job responsibilities, often with extra pay. Employees must complete the form below and obtain prior approval to ensure the work does not conflict with their primary role or interfere with job performance. Payment for supplemental work will only be processed once the completed form is submitted and approved.

Learn More

  • Informal and formal grievance procedures.
  • Performance management and corrective action guidance.
  • Resources for conflict resolution and support.

Employee Relations

Grievance & Mediation

Read The Policy

UNC Asheville offers a variety of financial wellness resources to support employees’ financial well-being. On-campus resources include certified financial planners, retirement plan guidance, confidential counseling, and emergency loan programs, while off-campus partners provide additional retirement planning, banking, and advisory services. These resources are designed to help employees plan, manage, and respond to financial needs.

Learn More

Flexible work agreements help employees balance professional responsibilities with personal and family needs. Visit our Work/Life Programs page to learn about eligibility, available options, and guidance for requesting and managing flexible work arrangements.

Learn More

The University is committed to maintaining a safe and healthy work environment. Visit the Workers’ Compensation page for guidance on workplace safety requirements and information on how to report work-related injuries or illnesses.

Workers’ Compensation

Payroll Resources

The Payroll Department provides guidance and resources on payroll processes, including pay schedules, timesheets, leave reporting, overtime, and related procedures. Visit their website for tutorials, examples, and deadlines for submitting and approving timesheets and leave reports.

Permanent Employees

Temporary Employees

Student Employment

Family and Medical Leave (FMLA)

The Family and Medical Leave Act (FMLA) provides eligible employees with job-protected leave for certain family and medical reasons. The forms below help employees understand their rights, determine eligibility, and provide the necessary documentation to request and manage FMLA leave. For additional information, the Employee Leave Programs page can be a resource.

Read The Policy

For employees, the Pregnancy Discrimination Act protects pregnant employees from discrimination on the basis of pregnancy, childbirth, or related medical conditions. Further protections are provided under the Pregnant Workers Fairness Act (PWFA), the Providing Urgent Maternal Protections (PUMP) for Nursing Mothers Act, the Family and Medical Leave Act (FMLA), and UNC Asheville’s Lactation Support Policy.

To request workplace adjustments for pregnancy, childbirth, related medical conditions, or parenting, contact the Office for Institutional Integrity and Access at oiia@unca.edu or (828) 232-5658.

To request protected medical leave under the Family Medical Leave Act (FMLA), contact the UNC System Benefits Office.

Employees may also be eligible for reasonable workplace accommodations under the Americans with Disability Act (ADA) through the Office for Institutional Integrity and Access.

Guidance on performance management schedules, evaluations, and corrective action procedures for SHRA and EHRA permanent employees, along with learning and development opportunities to support professional growth, skill development, and career advancement.

Performance Management

Learning & Development

Whether you are planning a resignation, retirement, or another type of employment separation, it’s important to understand your responsibilities and the available resources. Visit our Employee Separations page for guidance on the process, required forms, and next steps to ensure a smooth transition.

Employee Separations

UNC System and State Policies

In addition to UNC Asheville policies, employees are bound by broader standards established by the UNC System and the State of North Carolina. These include:

UNC System Policy Manual

The UNC Policy Manual and Code is maintained by the Board of Governors, which establishes governance and policy requirements for all UNC institutions, including UNC Asheville. The Code incorporates applicable provisions of the North Carolina Constitution and General Statutes, along with Board of Governors bylaws and other high-level policies.

Learn More

Office of State Human Resources (OSHR)

State HR policies affect wages, compensation, leave, worker safety, and employee records for state-classified and UNC System employees.

Learn More

Equal Opportunity, Diversity, and Inclusion

Systemwide policies on equality of opportunity, nondiscrimination, reasonable accommodation, and harassment prevention apply to all UNC Asheville employees.

EHRA Employee Policies

These apply to academic professionals, and other EHRA non-faculty positions. Topics include appointment terms, educational assistance, performance expectations, conduct, and retirement disclosures.

 

 

 

Leave provisions for EHRA Non-Faculty Employees (Staff) are established in UNC Policy 300.1.1 for SAAOs and UNC Policy 300.2.1 for Instructional, Research, and Information Technology (IRIT, also referred to as IRPS).

 

Performance Management

SHRA Employee Policies

Designed especially for staff subject to the State Human Resources Act, SHRA policies cover compensation, leave accruals, performance management, job reclassification, credible service, and disciplinary procedures.

Performance Management